Before the pandemic hit numerous boards were making plans to move to digital. This means it’s more crucial to be able to communicate effectively when you’re not face-to-face. Certain methods that work well in person meetings may not translate to virtual communication. However making a few minor modifications can make a massive difference.
Set up a schedule for video calls or emails. A schedule can prevent members from being behind on communication and ensure that they are checking their email regularly regardless of whether it’s a day for meetings.
Utilize tools like screen sharing and video conferencing to give your board members the full experience of in-person collaboration. These tools allow for audio and visual communication which is crucial to build trust within your group.
Make sure you have a designated minutestaker for your virtual meetings. This person must be able to document the motions in full with the information about who made the motion and how it was board-portal.blog followed by a second, and what the outcome of the vote was.
Your virtual coworkers will feel more connected if you use a whiteboard that allows real-time marking. One of the more popular options is Freehand, which enables you to draw on a whiteboard using markers, and even allows for a group chat. It’s not able to share files or documents however, so if you’re looking to communicate audio, visually or in text outside of the board, you’ll need another app. Another option is Mural which is a whiteboard tool with advanced features that are suitable for teams of all sizes. It also is compatible with other apps to provide additional functionality.