Online board meetings are virtual meetings that utilize a reliable video conference software. The meetings are held from home or other locations with internet access. These meetings have many advantages that include improved governance of nonprofits as well as more efficient times for meetings and expanded participant diversification.
If you are considering online board meetings, the first thing you should be sure to verify local laws and regulations along with your mission-driven group. They are generally governed by the internal policies of certain mission-driven companies and organizations, and could be illegal in some states or regions.
Before an online meeting, participants should make sure that their equipment (computer headsets, headsets, microphones) is working correctly. The organizer of the meeting will need to set an agenda and invite everyone to join. Attach a copy to the invitation to the calendar so that everyone can view it and add notes, feedback or comments ahead of time. This will make it easier to organize the meeting and increase participation.
During the meeting, board members must respect the online meeting rules by turning off their cameras and only speaking when asked to speak. The board chair should also solicit volunteers to lead the discussion and select a notetaker. Additionally, the chair should make quick check-ins in order to ensure that all attendees are linked up and on the same page.
It’s important to follow up on any action items or deadlines that have been assigned in person or listed on the board platform. This will increase accountability and allow the board to reach out to members who aren’t in compliance with their duties.
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