Board meetings are crucial because the decisions taken by your board, which usually require the majority or even unanimity agreement is likely to have a significant impact on your business. This means that you face lots of constraints to deal with but they aren’t as hard as you think.
A successful board meeting will require a lot of preparation and planning before the meeting. If your board members aren’t prepared, they may struggle to conduct productive discussions at the meeting. This could result in your decision-making process being slow or even be impeded. To avoid this, it is essential to mail your board packs several days in advance of the meeting.
At the start of the meeting, your board chair should go over any ground rules with the attendees (e.g., how long discussions should last, and how to make decisions). This will allow everyone to understand the rules, and help create virtual platforms a an environment that is friendly.
Reports are typically presented during the following part of the meeting. This can include financial statements, progress reports or other relevant information. The chair of the board must call each member to be present, ensuring that a quorum is present.
During this time, the board can also review and discuss the minutes of the previous meeting. When these are finalized, they can be approved by the entire board. Afterward any announcements or news relevant to the meeting at hand can be made public. Finally, the meeting can be officially shut down or adjourned by the presidency officer.